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Medical Records Clerk
Proper documentation and record-keeping is vital to ensure the health and recovery of patients in the healthcare system. Maintaining and protecting the enormous quantity of records is a vital job that requires a highly organized and well-trained medical records clerk.
Vancouver Career College's Medical Records Clerk diploma program teaches the practical and academic skills needed to safeguard and maintain personal medical records. The intensive program prepares students to work in a variety of healthcare workplaces, including hospitals, research facilities, and insurance companies.
Students learn protocols such as filing, processing and monitoring medical records. Topics such as medical classifications and terminology, privacy legislation, and other administrative and clerical skills are covered. Students put their classroom skills into practice during the course of their 125-hour practicum in a real world health care workplace.
"I've enjoyed every module. There wasn't a dull one at all. The class size was just right. We really felt like a family." - Maria S., Vancouver Career College Graduate
This program is 33 weeks in length.
Job Opportunities
- Administrative Assistants
- Medical Office Clerks
- Office Administrators
- File Clerks
- Medical Records Clerks
- Medical Transcriptionist
Program Courses
The program outline below is for British Columbia.
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| M5010 |
Classification Systems |
50 |
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- This module teaches the student about disease classification systems, and the use of different classification systems in data collection and storage.
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| I1025 |
Computer Fundamentals |
25 |
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- The first component of this course is designed to introduce students to basic computer literacy through familiarization with the components that make up a computer. Students will also look at the Windows operating system to learn how to manage a computer on a regular basis. Students will look at what the Internet is and how email has made a huge impact on communicating with others, as well as look at how to find information on the Internet and avoid risk to personal security while online.
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| M5050 |
Confidentiality and Releasing Information |
50 |
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- The confidential nature of medical records means that students need to have a background in the legal and ethical issues relating to medical records. Students will learn about legislation relevant to confidentiality, including the Federal Privacy Act. They will also learn about releasing files with and without patient consent, such as in the case of a subpoena.
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- This module explores the different methods of data storage, including terminal digit filing, alphabetic filing, numeric filing, and batch filing. Students learn about color coding, outguides, how to manage volumes and how to locate misfiles. They will also become familiar with filing equipment and archiving and storage systems.
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| M5040 |
Health Information Reporting |
100 |
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- This module teaches students to compile, review, analyze and classify health related data. Students will have an opportunity to practice analyzing and reporting on data from the health sciences.
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| M5000 |
Introduction to Health Information Management |
50 |
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- In this module, students learn about the role of the medical records / health information clerk and their function within the medical facility. Students learn about the medical records department, the functions of clerks and managers within that facility, and the types of career opportunities available within the field.
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- Students will have the use of our Job Search lab which has unlimited Internet access, a job search resource library and a fax machine and phone for contacting prospective employers. Facilitators will also be made available to advise on job finding resources, interview skills and techniques, and to carry out mock interviews. Students review core program concepts and learning in order to market their skills effectively.
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| M3010 |
Medical Terminology |
75 |
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- Medicine, like other professions, has its own language.Students will learn to work with the specialized terminologyof medicine, including the pronunciation and spelling ofterms to describe medical circumstances and situations.
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- A five-week (125 hours) non-supervised learning position in a medical setting such as a hospital, care facility, or medical research facility, working with the procurement and organization of medical information and records.
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| M5030 |
Processing Medical Records |
100 |
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- This module provides students with a background into medical files and their handling. Students learn about the uses of medical records, how to enter records into tracking systems, the process of signing records in and out of management systems, and file maintenance.
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| M5060 |
Quality in Health Information |
25 |
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- In this module, students learn how to monitor the quality of health information and health information practices. They learn about qualitative and quantitative analysis procedures, case management and risk management, and issues relating litigation, research and education in the field of Medical Records.
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- The main objective of the first part of this course is to introduce students to the basic commands, functions, and capabilities of Microsoft Word 2007. In the second segment, this course will go further to introduce students (as experienced users) to some advanced features of Word in order to produce professional documents, manage large files, work with web documents, collaborate with others, or merge data together.